Administrative Assistant

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Responsibilities:

• Serve as office receptionist: answer phones and welcome guests.
• Manage electronic and physical filing systems. Maintain/purge files according to company policy.
• Support Finance Department, CEO and Creative Director
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Contributes to team effort by accomplishing related results as needed.

Skills and Qualifications:

Reporting Skills, Microsoft Word, Excel & Outlook, Quickbooks will be an asset but not necessary, Attention to Detail, Deadline-Oriented, Reporting Research Results, Confidentiality, Time Management, Data Entry Management, General Math Skills